1984-10-08 Reading Housing Authority Minutes

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READING HOUSING AUTHORITY Minutes of the Regular Meeting - Oct. 8. 1984 The Reading Housing Authority met in regular session on Monday, October 8, 1984, at 7 :30 P.M. at 22 Frank D. Tanner Drive in the Town of Reading, Massach etts. Notice of this meeting had been properly posted in accordance with the By -Laws. The meeting was called to order by the Chairman, Mr. Dempster. Those m also present were Mrs. Swaim, Mr. Westra, and Mr. White, forming a quorum. Mrs Pierce, the Executive Director, was also present. A motion was made by Mr. White and seconded by Mrs. Swain, and VOTED: To accept for the record, the Minutes of the Regular Meeting h$1 on September 10, 1984, copies of which had previously been mailed to all members. The Chairman thereupon declared said motion carried and said vote in effect. A motion was made by Mr. Whits and seconded by Mr. Westra, and VOTED: To approve and pay checks and bills for 667-0, and to ratify the signing of checks between meetings for 667-0, in the amount of $ 16,092.57• Also, to approve checks for the Section 8 Program in the amount of $5,517.74, and for Project 689-1 in the amount of $21.00. A list of these checks is attac44d hereto and made a part of these Minutes, and was previously mailed to all members. (W i The Chairman thereupon declared said motion carried and said vote in effect. It was reported that the balance in the BayBank Middlesex Checking Acco t for 667-0 was $7,315.53 as of September 30, 1984. As of the date of this meet ing, with payment of all the above checks due at this time, the balance was $2,1733.28. It was also reported that thebalance in the M.M.D.T. account was $20, 571.52 plus interest. Also, all rents for the month of October had been paid, totalling $9,025. Mrs. Pierce advised the members that she would be expecting a reimbursement ch ck also from Section 8 during the month which would leave a higher than normal balance In the checking account, and suggested that some of this money should be put into the savings account. A motion was made by Mr. White and seconded by Mr. Westra, and VOTED: That a deposit be made to the M.M.D.T. from the checking account in an amount to be determined by the Chairman and the Executive Director after all income and payments are calculated for the month; and also to accept the FinanOia Report as read. The Chairman thereupon declared said motion carried and said vote in effect. At this time, Jeffrey Cook, the Architect on the office expansion projec , and his assistant, Barbara Cook, entered the meeting and were heard by the memb rs concerning the recent bid opening. Mr. Cook conveyed disappointing news, as oily two bidders responded, and one had not completed his qualification requirements. The one bid which was in the proper form, was for an amount of approximately $35,000, more than twice as much as was estimated. Mr. Cook said his only conclusion for this situation was that Contractors at this time are all busy, and were not really inter- ested in the job, unless they could make a large profit, - thus the higher bids. His suggestion to the Board was that we try all over again in January - when perhaps things will be slow and there would be more bidders who needed the work. 1.