1984-08-13 Reading Housing Authority Minutes

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READING HOUSING AUTHORITY Minutes of the Regular Meeting - August 11 1984 (W The Reading Housing Authority net in regular session on Monday, August 20 1984 at 7 :30 P.M. at 22 Frank D. Tanner Drive in the Town of Reading, Massachusetts. Notice of this meeting had been properly posted in accordance with the By- Laws. The meeting was called to order by the Chairman, Mr. Dempster. Those mem- bers also present were Mr. White, Mrs. Swain, and Mr. Westra, forming a quorum. Mrs. Pierce, the Executive Director, was also present. A motion was made by Mr. White and seconded by Mrs. Swain, and unanimous, : VOTED: To accept for the record, the Minutes of the Regular Meeting held on July 9, 1984, copies of which had previously been mailed to all members. The Chairman thereupon declared said motion carried and said vote in effect. A motion was made by Mr. White and seconded by Mrs. Swain, and unanimouslys VOTED: To approve and pay checks and bills for 667-0 in the amount of $151582 and to ratify the signing of checks on the Section 8 Program in the amount of $5,516.36. A list of these checks is attached hereto, and made a part of these Minutes, and was previously mailed to all members. The Chairman thereupon declared said motion carried and said vote in effect. i (W Mrs. Pierce reported that the balance in the BayBank Middlesex Checking Account for 667-C was $9,093.92 as of July 31, 1984. As of the date of this meeting after payment of the above checks due at this time, the balance in the checking account would show a deficit of $1,645.69. The balance in the M.M.D.T. savings account was $2,753.52 plus interest. Mrs. Pierce also reported that all rents had been collected for the month of August, totalling $8,812.00, for 667-0. A notion was then made by Mr. White and seconded by Mr. Westra and VOTEDs To withdraw from the M.M.D.T. account, an amount up to $1,000, which, together with the Section 8 reimbursement, would cover all bills for the month= d also to accept the Financial Report as reed. The Chairman thereupon declared said notion carried and said vote in effect. The Board then reviewed the Quarterly Operating Statement for the final q of the current fiscal year, and, in general found it to be within the Budgeted lice item figures. There were some questions, however, with respect to the Operating Reserve account and other accounting entries. Mrs. Pierce said that since the accounting has been taken over by Rick Fenton's office, they have instituted new procedures with which she was unfamiliar and found it difficult to explain to the Board. Mr. White suggested. that Mr. Dempster try to spend some time with the Ac- d' ,intant, Theresa Ewald, the next time she is in to review these procedures with Mr. Dempster said he would be happy to, and asked that Mrs. Pierce set it up for him. 1.