1983-10-17 Reading Housing Authority Minutes

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READING HOUSING AWHORITY Minutes of the Special Meeting October 17, 1983 The Reading Housing Authority met in Special Session at 7 :30 P.M. on Monday, October 17, 1982 at 22 Frank D. Tanner Drive in the Town of Reading, Massachusetts. Proper notice of this meeting was posted by the Executive Direc- tor in accordance with the provisions of Chapter 39 of the General Laws as amended. The meeting was called to order by the Chairman, Mr. Dempster. Those members also present were Mr. Rand, Mrs. Swain, Mr. Westra and Mr. White, forming a quorum. Mrs. Pierce, the Executive Director, was also present's as well as Patricia Renzello. First on the Agenda was a presentation of the proposed plans for office expansion by Jeffrey J. Cook, Architect. His wife and assistant, Barbara Cook, was also present. Before going into his presentation, Mr. Cook took some time to inform the members of an ownership change within the company of Stephen Bell, Architects, Inc. with whom the Authority has contracted for this particular project. He explained that, for personal reasons, Mr. Stephen Bell has transferred the ownership of the firm to Jeffrey Cook, but that he will remain as Vice - President. The firm will keep the same name, address and staff and their commitment to deliver the same com- petent achitectural services. Mrs. Pierce told the Board that Mr. Bell had called her previously to tell her that he has complete faith that Jeffrey Cook will handle the project to the Authority's satisfaction. Mr. Cook also advised the Board that E.O.C.D. is aware of this change and they have given him their permission to continue all of E.O.1C.D.'s projects that are under contract. Mr. Cook then proceeded with his presentation of,plans and cost analyses of three different proposals for the office addition, and requested the Board's input as to their specific wishes in the final development of the plan which will be submitted to E.O.C.D. for approval. The members spent much time going over each Plan, and used ideas from each to come up with what they thought would be the most cost efficient, but practical plan from the standpoint of office staff and procedures. Mr. Cook said that he obtained much more insight into exactly what the Authority was looking for as a result of this meeting, and would try to get back to the next regular meeting with his revised proposal. At this point, Mr. & Mrs. Cook left the meeting. The Board briefly discussed the fact that the ownership of this firm has changed since they selected Stephen Bell for this Project, but agreed that Mr. Cook had done a very thorough job so far, and that they would follow through with the Contract. Before going into the next order of business, Mrs. Pierce requested that the Board sign some additional checks for the month of October as follows: 667-0 Ck. #3393 - Town Collector (water & sewer bills) Sect. 8 Ck. #3221 - RHA 667-0 (reimbursement on Health Ins.) Inv. of 10/1/83 - $1,066.05 $982.24 1.