2010-03-01 Housing Authority Minutes

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READING HOUSING AUTHORITY MINUTES OF THE Regular BOARD MEETING, March 1. 20 10 A regular business meeting of the Reading Housing Authority was held on Monday, March 1, 2010 at 5:30 P.M at the office of the Reading Housing Authority the town of Reading, Mass. The meeting was called to order at 5:45 P.M. with the Chair, Karen L. Flammia, presiding. Those members present and forming a quorum were Diane Cohen and Timothy Kelley as well as the Secretary/Executive Director, Lyn Whyte. Absent were Mary Connors and Kevin Mulvey. Guest was Reading Town Manager, Peter Hechenbleikner. Minutes Move Tim Second Diane Vote 3 -0 10-41 VOTED: To accept for the record the Minutes of the Regular Business Meeting of February I, 2010, as presented. Finances Move Tim Second Diane Vote 3 -0 10-42 VOTED: To approve and sign the checkroll/billroll for the period for Accounts Payable Check #2639- 2682. Payroll Summary as presented for February 2010. Section 8 Voucher Program, #4631 -4724 as presented. Finances Move Tim Second Diane Vote 3-0 10-43 VOTED: To certify receipt of monthly operating statements for all RHA programs for the month end January, 2010 of the current fiscal year. Personnel Matters: Executive Director requested copies of State Ethics Commission training receipts for RHA Board Member file. Report of Programs: Vacancy Report- Mitch Hudzik, State Program Coordinator provided her monthly report. Three units in our elderly development were vacated in the month of February. Two of those units were leased up before the end of February and the third unit will be leased before mid March. All family units are fully leased. - Sec 8 Report- Kathy Rolli, Section 8 Program Director did not provide an official report at this time. However, we will be issuing two additional vouchers the second week of March to eligible applicants to replace expected vacancies within the program. An official report will be presented at Qtr. End March 2010. - Resident Service Coordinator- Current Tannerville Newsletter provided. New Business: Town Manager Peter Hechenbleikner presented information to the RHA Board regarding an ongoing 40R project called Oak Tree. This project is located at the site previously known as the Atlantic. The new project will house businesses on the lower level and condo units on the second and third level. The Town expects that approximately eight units will be deemed affordable. The developers are looking for additional funding from the town's Affordable Housing fund to supplement their financing. Construction is expected to begin in the fall 2010. Additional information will be forthcoming and ' made available to the RHA Board through the Town Manager. A vote by both the RHA Board and Town of Reading Selectmen will be necessary to release potential funds for this project. The roof was replaced at 74 Bancroft Avenue. RHA entered into a contract with Meadows Construction Company out of Byfield, MA on 2/11/2010. The Executive Director had RHA Chair, Karen Flammia review and signs the contract for $7700.00 regarding this project. Funds were expended from the 2010 budget, as planned, for this job. RHA expects a $2000.00 reimbursement from DMR, as noted in our