2010-12-07 Housing Authority Minutes

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READING HOUSING AUTHORITY ' MINUTES OF THE Regular BOARD MEETING, December 7,201 A regular business meeting of the Reading Housing Authority was held on Tuesday, December 7, 2010 at 5:30 P.M at the office of the Reading Housing Authority the town of Reading, Mass. The meeting was called to order at 5:38 P.M. with the Chair, Diane Cohen, presiding. Those members present and forming a quorum were Timothy Kelley, Kevin Mulvey, Karen L. Flammia and Mary Connors well as the Secretary/Executive Director, Lyn Whyte. Minutes Move Tim Second Mary Vote 4 -0 11-31 VOTED: To accept for the record the Minutes of the Regular Business Meeting of November 1, 2010, as presented. Finances Move Tim Second Mary Vote 4-0 11 -32 VOTED: To approve and sign the checkrolWillroll for the period for Accounts Payable Check #3101 -3159 Payroll Summary m presented for November, 2010. Section 8 Voucher Program, #5480 -5575 as presented. Finances Move Tim Second Mary Vote 4-0 11 -33 VOTED: To certify receipt of monthly operating statements for all RHA programs for the month end October, 2010 of the current fiscal year. Disposal of 2003 Truck Move Tim Second Karen Vote 4-0 11 -34 VOTED: To approve disposal of 2003 Sonoma truck to Taylor Motor Car, Lynnfield, MA for $4500.00 and authorize Executive Director to complete necessary paperwork associated with that sale. ' C ontract Award 8246019 Heating System Move Tim Second Karen Vote 4-0 11 -35 VOTED: To approve and sign the Contract in the form submitted at this meeting for State -Aided Public Capital Improvement Program between the Comm. of MA and the Reading Housing Authority for Work Plan #1007, Project No. 246019 in the amount of $55,120 to fund hard costs related to the heating system replacement at BHA 705 developments: Oakland Road, Waverly Road and Parker/Pleasant Street. Adoption of Live-in Aides Policy Move Mary Second Karen Vote 5 -0 11 -36 VOTED: To adopt and implement a Reasonable Accommodation Live -in Aide Policy effective December 1, 2010 for all housing programs administered by the Reading Housing Authority and as presented by Executive Director. Contract Award Work Plan #5001 Project No 246017 Move Karen Second Tim Vote 5-0 I1 -37 VOTED: To approve and sign the Contract in the forth submitted at this meeting for State -Aided Public Capital Improvement Program between the Comm. of MA and the Reading Housing Authority for Work Plan #5001, Project No. 246017 in the amount of $181,466 as outlined in BHA June 16, 2010 formula funding award letter. Renewal Accounting Contract Move Karen Second Tim Vote 5-0 11 -38 VOTED: To approve and authorize Executive Director to sign one year contracts, July 1, 2010 through June 30, 2011 with the accounting firm of Fenton, Ewald & Associates per agreements and within current budget guidelines. I Personnel Matters: None at this time Report of Programs: - Vacancy Report- Mitch Hudzik, State Program Coordinator provided her monthly report. . - Sec 8 Report- Kathy Rolli, Section 8 Program Director did not provide an official report at this time.