2011-05-02 Housing Authority Minutes

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READING HOUSING AUTHORITY ' MINUTES OF THE Regular BOARD MEETING, May 2. 2011 A regular business meeting of the Reading Housing Authority was held on Monday, May 2, 2011 at 5:30 P.M at the office of the Reading Housing Authority the town of Reading, Mass. The meeting was called to order at 5:35 P.M. with the Chair, Diane Cohen, presiding. Those members present and forming a quorum were Timothy Kelley, Kevin Mulvey, Karen L. Flammia and Mary Connors well as the Secretary/Executive Director, Lyn Whyte. Minutes Move Tim Second Mary Vote 5-0 11-62 VOTED: To accept for the record the Minutes of the Regular Business Meeting of April 4, 2011, as presented. Minutes Move Tim Second Mary Vote 5 -0 11 -63 VOTED: To accept for the record the Minutes of the Special Business Meeting of April 13, 2011, as presented Finances Move Tim Second Karen Vote 5 -0 11 -64 VOTED: To approve and sign the checkroll/billroll for the period for Accounts Payable Check #3378 -3419 Payroll Summary as presented for April 2011. Section 8 Voucher Program, #5959 -6050 as presented. Finances Move Tim Second Mary Vote 5 -0 11 -65 VOTED: To certify receipt of monthly operating statements for all RHA programs for the month end March, 2011 of the current fiscal year. Personnel Matters: - Katelyn Veglia has been attending available Section 8 training, as they become available. - Executive Director and Katelyn will be attending additional training for the state Capital Planning System that is scheduled to go live soon. This system will track state properties and all work done in each and every unit on a regular and ongoing basis. Training is free and being offered locally. Report of Programs: Vacancy Report- Mitch Hudzik, State Program Coordinator provided her monthly report. . Sec 8 Report- - Resident Service Coordinator- Current Tannerville Newsletter provided. Update: Summer/Main insurance claim as a result of storm damage has been paid. All necessary work has been completed and all insurance payments have been received in this regard. The out of pocket expenses for the HA was $500 in this regard. - Update: Bancroft and Tannerville insurance claim for storm damages. All work is complete; however, RHA has only received a partial insurance payment for these damages. A certificate of completion ' was signed by the insurance adjuster and DHCD Construction Advisor and forwarded to the insurance company for approval of final payments to the housing authority. Executive Director will follow up. All deductibles were waived because the claim exceeded $10,000. There were no out of pocket expenses for the HA in regard to this particular claim.