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READING HOUSING A UTHORITY <br />' MINUTES OF THE Regular BOARD MEETING, September 12, 2011 <br />A regular business meeting of the Reading Housing Authority was held on Monday, September 12, 2011 <br />at 6:00 P.M at the office of the Reading Housing Authority the town of Reading, Mass. The meeting was <br />called to order at 6:00 P.M. with the Chair, Timothy Kelley presiding. Those members present and <br />forming a quorum were Diane Cohen, Kevin Mulvey, Karen L. Flammia and Mary Connors well as the <br />Secretary/Executive Director, Lyn Whyte. <br />Minutes Move Diane Second Mary Vote 4-0 <br />12 -16 VOTED: To accept for the record the Minutes of the Annual Business Meeting of July 11, 2011, as <br />presented. <br />Finances Move Mary Second Karen Vote 5-0 <br />12 -17 VOTED: To approve and sign the checkroll/billro ll forfor the period for Accounts Payable Check <br />#3547 -3646 Payroll Summary as presented for July and August 2011. Section 8 Voucher Program, <br />#6236 -6422 as presented. <br />Finances Move Diane Second Mary Vote 5 -0 <br />12 -18 VOTED: To certify receipt of monthly operating statements for all RHA programs for the year <br />end June, 2011 and July 2011 of the current fiscal year. <br />Amended Contract Award #246019 Heatine System Move Diane Second Karen Vote 5 -0 <br />' 12 -19 VOTED: To approve and sign the Amended Contract in the form submitted at this meeting for <br />State -Aided Public Capital Improvement Program between the Comm. of MA and the Reading Housing <br />Authority for Work Plan #1007, Project No. 246019 in the amended amount of $7,675 to fund additional <br />hard costs related to the heating system replacement at RHA 705 developments: Oakland Road, Waverly <br />Road and Parker/Pleasant Street. <br />Personnel Matters: <br />- Executive Director requested permission to send two staff members to upcoming Section 8 training in <br />Brockton, MA in October. Registration deadline is September 2e. The cost is approximately $400 per <br />staff member with exam and subsequent certification in that Section 8 field. <br />- Groveland Housing Authority requested assistance from RHA to review their state program files. <br />Executive Director, Lyn Whyte and State Program Coordinator spent September 8, 2011 at the <br />Groveland HA. RHA staff took either vacation or personal time at RHA in order to assist this agency. <br />In addition, Groveland HA will compensate both Lyn and Mitch for these outside contract services. <br />RHA staff will be reimbursed $25 per hour for seven hours worked at GHA. <br />Report of Programs: <br />- Vacancy Report- Mitch Hudzik, State Program Coordinator provided her monthly report. All State <br />programs are fully leased at this time. There was one vacancy in elderly development in August; <br />however, it was leased promptly. <br />- Sec 8 Report- No official reports provided, however, at this time, RUA has 122 of 125 vouchers <br />leased. We have three additional vouchers issued but participants have not leased up as of September <br />' 1, 2011. HUD funding to cover administrative fees has been cut 20% for all agencies. Efforts are <br />being made by RHA staff to streamline expenses in that program wherever possible. <br />Resident Service Coordinator- Current Tannerville Newsletter provided. <br />New Business: <br />- The funding award for our ARRA Weatherization project was amended. There was an increase of <br />