2011-10-03 Housing Authority Minutes

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READING HOUSING AUTHORITY MINUTES OF THE Regular BOARD MEETING October 3 201 l A regular business meeting of the Reading Housing Authority was held on Monday, October 3, 2011 at 5:30 P.M at the office of the Reading Housing Authority the town of Reading, Mass. The meeting was called to order at 5:35 P.M. with the Chair, Timothy Kelley presiding. Those members present and forming a quorum were Diane Cohen, Kevin Mulvey, and Mary Connors well m the Secretary/Executive Director, Lyn Whyte. Karen L. Flammia was absent Minutes Move Diane Second Mary Vote 4 -0 12 -21 VOTED: To accept for the record the Minutes of the Regular Business Meeting of September 12, 2011, as presented. Finances Move Mary Second Diane Vote 4-0 12 -22 VOTED: To approve and sign the checkroll/billroll for the period for Accounts Payable Check #3647- 3000 Payroll Summary as presented for September 2011. Section 8 Voucher Program, #6423 -6000 as presented. Finances Move Diane Second Mary Vote 4-0 12 -23 VOTED: To certify receipt of monthly operating statements for all RHA programs for the month end August, 2011 of the current fiscal year. FY 2012 Budeet Presentation - Our accountants, Fenton, Ewald & Associates, prepared the budget in ' accordance with DHCD budget guidelines. Lyn Whyte made the presentation to the Board, noting that the Director would be inputting the numbers via the internet on a secured web site for DHCD. Jill Fenton will attend the November Board Meeting to review /answer questions in this regard. FY 2012 4001 Budget Move Diane Second Mary Vote 4 -0 12.24 VOTED: To approve and sign the FY 2012 4001 Budget as submitted. FY 2012 689 Budeet Move Diane Second Kevin Vote 4-0 12 -25 VOTED: To approve and sign the FY 2012 689 Budget as submitted. Personnel Matters: - None at this time Report of Programs: - Vacancy Report- Mitch Hudzik, State Program Coordinator provided her monthly report. There were three vacancies in our elderly development for September. All three units were leased in a timely fashion and occupied by months end. There is one vacancy in our 705 -1 Oakland/Waverly development as of 9/1/2011. That unit has been occupied for over twelve years and will be renovated entirely with new kitchen, new windows, new carpet, paint and front entry doors before being leased. RHA does have a Reading family eligible to move in once renovations are complete. - Sec 8 Report- Kathy Rolf presented a utilization report for the fiscal year July 1 2010 through June 30, 2011. It indicated that 19 vouchers issued during FYE 2011, 16 of which leased up. Thirteen participants left the program during last fiscal year and we have recently pulled an additional 16 applicants from the centralized wait list to determine their eligibility with plans to issue approximately 9 new vouchers before December 2011. - Resident Service Coordinator- Current Tannerville Newsletter provided. New Business: