2011-12-05 Housing Authority Minutes

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READING HOUSING AUTHORITY ' MINUTES OF THE Regular BOARD MEETING, December 5. 2011 A regular business meeting of the Reading Housing Authority was held on Monday, December 5, 2011 at 5:30 P.M at the office of the Reading Housing Authority the town of Reading, Mass. The meeting was called to order at 5:45 P.M. with the Chair, Timothy Kelley presiding. Those members present and forming a quorum were Karen L. Flammia, Kevin Mulvey, and Diane Cohen as well as the Secretary/Executive Director, Lyn Whyte and guest Jill Fenton, Fee Accountant for RHA. Mary Connors was absent. Minutes Move Karen Second Kevin Vote 4 -0 12 -34 VOTED: To accept for the record the Minutes of the Regular Business Meeting of November 7, 2011, as presented. Finances Move Karen Second Diane Vote 4-0 12 -35 VOTED: To approve and sign the checkrolUblllroll for the period for Accounts Payable Check #3755 -3801 Payroll Summary as presented for November, 2011 . Section 8 Voucher Program, 06596 -6680 as presented. Finances Move Karen Second Diane Vote 4 -0 12 -36 VOTED: To certify receipt of monthly operating statements for all RHA programs for the month end October, 2011 of the current fiscal year. Renewal Accounting Contract Move Karen Second Diane Vote 4-0 12 -37 VOTED: To approve and authorize Executive Director to sign one year contracts, July 1, 2011 through June 30, 2012 with the accounting firm of Fenton, Ewald & Associates per agreements and within current ' budget guidelines. Personnel Matters: - None at this time Report of Programs: - Vacancy Report- Mitch Hudzik, State Program Coordinator provided her monthly report. Sec 8 Report- Utilization report provided by Kathy Rolli for board review. Resident Service Coordinator- Current Tannerville Newsletter provided. New Business: - The Housing Authority has been awarded a grant totaling $35,123 as part of the DHCD Water Conservation Sustainability Program; Low -Flow Toilet Procurement. We are in the process of ordering and scheduling for the installation of additional toilets. This project will be done in -house by RHA staff over the winter months. - The Executive Director discussed upcoming office closings due to the holiday schedule. RHA Offices will be closed on Monday, December 26, 2011 and January 2, 2012. In addition, the annual Holiday party for the residents of Tannerville will be hosted by the RHA on Wednesday, December 14, 2011. An invitation was extended to all Board members. - A new accounting contract with Fenton, Ewald and Associates was presented to the Board for review ' and approval. Fenton, Ewald has requested a 1% increase for our Section 8 program and a 3% increase for state programs as noted in the DHCD guidelines. A motion was presented and approved. The Executive Director will sign the contracts and forward to Fenton, Ewald & Associates as well as a copy to DHCD for their records. - Unofficial correspondence with Town Manager regarding two matters; the sale of a 55+ affordable unit in town at Maplewood Village was discussed with the Board. RHA concern for attaining this unit was the limited rental pool as a result of a 55+ restriction. This restriction would make it difficult to