2012-01-09 Housing Authority Minutes

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READING HOUSING AUTHORITY ' MINUTES OF THE Reeular BOARD MEETING, January 9.2012 A regular business meeting of the Reading Housing Authority was held on Monday, January 9, 2012 at 5:30 P.M at the office of the Reading Housing Authority the town of Reading, Mass. The meeting was called to order at 5:45 P.M. with the Chair, Timothy Kelley presiding. Those members present and funning a quorum were Diane Cohen, Kevin Mulvey, and Karen L. Flammia well as the Secretary/Executive Director, Lyn Whyte. Mary Connors was absent Minutes Move Diane Second Karen Vote 4 -0 12 -39 VOTED: To accept for the record the Minutes of the Regular Business Meeting of December 5, 2011, as presented. Finances Move Kevin Second Karen Vote 4 -0 12 -40 VOTED: To approve and sign the checkrolllbillroll for the period for Accounts Payable Check #3802 -3000 Payroll Summary as presented for December, 2011. Section 8 Voucher Program, #6681- 6000 as presented. Finances Move (Caren Second Diane Vote 4 -0 12-41 VOTED: To certify receipt of monthly operating statements for all RHA programs for the month end November, 2011 of the current fiscal year. ' 1004 Gazebo Move Kevin Second Karen Vote 4 -0 1242 VOTED: Authorized the Executive Director to inform the owner of 1004 Gazebo Circle that the Reading Housing Authority declines its option to execute its right of refusal as it pertains to the resale of this affordable condominium known as Unit 1004. Personnel Matters: - None at this time Renort of Proerams: - Vacancy Report- Mitch Hudzik, State Program Coordinator provided her monthly report. . - Sec 8 Report- Kathy Rolli, Section 8 Program Coordinator provided her monthly report. - Resident Service Coordinator- Current Tannerville Newsletter provided. New Business: - Review of HUD correspondence regarding use of federal funds under section 234 of title 11 of Division C of the Appropriations Act of 2012. None of these funds can be used to fund any amount of salary for an executive officer. - Review of DHCD correspondence pertaining to an open and transparent government. The Commonwealth has launched the "Open Checkbook" database system to provide the public with access to state government spending. - Review of DHCD correspondence, Public Notice 2012 -01 regarding the re- issuance of Budget, Year -End Financial and Executive Director Salary Certifications. The R14A had already forwarded budget and executive director salary ' certifications to the Commonwealth, therefore; only the newest form for Year End Financial Statements Certification was signed by the Board and will be forwarded to DHCD as requested. Real Estate Matter: - 1004 Gazebo Circle: RHA has been notified by owner of an affordable unit, namely unit 1004, of her intention to sell. This particular unit is identical to 904 Gazebo Circle that was sold at market