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READING HOUSING AUTHORITY <br />MINUTES OF THE Regular BOARD MEETING, February 6.2012 <br />A regular business meeting of the Reading Housing Authority was held on Monday, February 6, 2012 at <br />5:30 P.M at the office of the Reading Housing Authority the town of Reading, Mass. The meeting was <br />called to order at 5:40 P.M. with the Chair, Timothy Kelley presiding. Those members present and <br />forming a quorum were Diane Cohen, Mary Connors, Kevin Mulvey, and Karen L. Flammia well as the <br />Secretary/Executive Director, Lyn Whyte. Note, Kevin Mulvey arrived late. <br />Minutes Move Mary Second Karen Vote 4-0 <br />12 -44 VOTED: To accept for the record the Minutes of the Regular Business Meeting of January 9, 2012 as presented. <br />Finances Move Mary Second Diane Vote 4-0 <br />12 -45 VOTED: To approve and sign the checkrollfbillroll for the period for Accounts Payable Check #3857 -3907 <br />Payroll Summary as presented for January, 2012. Section 8 Voucher Program, #6766 -6851 as presented. <br />Finances Move Mary Second Karen Vote 4-0 <br />1246 VOTED: To certify receipt of monthly operating statements for all RHA programs for the month end December, <br />2011 of the current fiscal year. <br />Contract Award WP #1008. Project No.246023 Move Karen Second Diane Vote 4-0 <br />1247 VOTED: To approve and sign the Contract for State -Aided Public Capital Improvement Program <br />between the Comm. of MA and the Reading Housing Authority for Work Plan #1008, Project No. 246023 in <br />the amount of $14,000 for the installation of low flow toilets and showerheads at state developments and funded <br />' through DHCD's Water Conservation Sustainability program. <br />Renewal of 5 Yr 689 Lease& MeL Contract Move Diane Second Mary Vote 5-0 <br />12-48 VOTED: To authorize Executive Director to enter into new five year lease and management contract <br />beginning April 1, 2012 with MA DDS Northeast Residential Services for property located at 74 Bancroft <br />Avenue, Reading, MA. <br />Personnel Matters: <br />- None at this time <br />Report of Programs: <br />Vacancy Report- Mitch Hudzik, State Program Coordinator provided her monthly report. . <br />Sec 8 Report- Kathy Rolli, Section 8 Program Coordinator provided her monthly report. <br />- Resident Service Coordinator- Current Tannerville Newsletter provided. <br />New Business: <br />- DHCD Work Plan 1008 for low flow toilets and showerhead installation was discussed. A <br />Commonwealth of MA Contract in the amount of $14,000 for soft costs was presented to Board for <br />review and approval. All documentation will be submitted to DHCD by the Executive Director. A <br />motion for approval was presented and voted upon. <br />' - RHA lease contract for our 689 -1 development located at 74 Bancroft expires March 31, 2012. A new <br />management contract between MA Department of Developmental Services (DDS) and the RHA was <br />presented to the Board by the Executive Director for their review and approval. A boilerplate contract is <br />provided to HA's by DHCD for use. The new rent of $2,428.23 will reflect a 3.6% increase similar to <br />this year's Cost of Living Adjustment for SS and SSDI recipients. In addition, a monthly maintenance <br />fee of $167.00 will be added to the rent calculation bringing our expected rental figure to $2,595.23 per <br />guidelines. The Executive Director met for an annual meeting with NE Regional Services Director, <br />