2012-11-05 Housing Authority Minutes

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READING HOUSING AUTHORITY ' MINUTES OF THE Regular BOARD MEETING, November 5, 2012 A regular business meeting of the Reading Housing Authority was held on Monday, November 5, 2012 at 5:30 P.M at the office of the Reading Housing Authority the town of Reading, Mass. The meeting was called to order at 5:35 P.M. with the Chair, Kevin Mulvey presiding. Those members present and forming a quorum were Diane Cohen, Mary Connors and Karen L. Flammia well as the Secretary/Executive Director, Lyn Whyte and Fee Accountant, Jill Fenton present. Timothy J. Kelley was absent. Minutes Move Mary Second Karen Vote 4 -0 13 -023 VOTED: To accept for the record the Minutes of the Annual Business Meeting of October 01, 2012, as presented. Finances Move Mary Second Diane Vote 4 -0 13 -024 VOTED: To approve and sign the checkroll/billroll for the period for Accounts Payable Check #4279 -4344 Payroll Summary as presented for October, 2012. Section 8 Voucher Program, #7560 -7648 as presented. Finances Move Mary Second Karen Vote 4-0 13 -025 VOTED: To certify receipt of monthly operating statements for all RHA programs for the ' month end September, 2012 of the current fiscal year. FY 2013 Budeet Presentation - Our accountants, Fenton, Ewald & Associates, prepared the budget in accordance with DHCD budget guidelines. Jill Fenton made the presentation to the Board, noting that the Director would be inputting the numbers via the internet on a secured web site for DHCD. FY 2013 4001 Budeet Move Kevin Second Mary Vote 4 -0 13 -026 VOTED: To approve and sign the FY 2013 4001 Budget as submitted. FY 2011 689 Budget Move Kevin Second Diane Vote 4 -0 13 -027 VOTED: To approve and sign the FY 2013 689 Budget as submitted. Pet Waiver 667 Developmeut Move Kevin Second Mary Vote 4-0 13 -028 VOTED: To approve and authorize the tenant at #37 -3 to have a cat in accordance with the rules for Pet Ownership promulgated by DHCD and the Reading Housing Authority Pet Policy after assurance that all conditions for pet ownership are in place Personnel Matters: - None at this time Report of Programs: ' Vacancy Report- Mitch Hudzik, State Program Coordinator provided her monthly report.. Sec 8 Report- Kathy Rolli presented a monthly report indicating 124 vouchers leased with plans to pull from our waitlist by years end. Also, at this time the department is closely monitoring financial position as it relates to HAP payments and availability of funds. Resident Service Coordinator- Current Tannerville Newsletter provided.