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READING HOUSING AUTHORITY <br />' MINUTES OF THE Regular BOARD MEETING, December 3. 2012 <br />A regular business meeting of the Reading Housing Authority was held on Monday, December 3, 2012 <br />at 5:30 P.M at the office of the Reading Housing Authority the town of Reading, Mass. The meeting was <br />called to order at 5:33 P.M. with the Chair, Kevin Mulvey presiding. Those members present and <br />forming a quorum were Timothy J. Kelley, Mary Connors and Karen L. Flammia well as the <br />Secretary/Executive Director, Lyn Whyte. Diane Cohen was absent. <br />Minutes Move Kevin Second Karen Vote 3-0 <br />13 -030 VOTED: To accept for the record the Minutes of the Annual Business Meeting of November 5, 2012, as <br />presented. <br />Finances Move Mary Second Karen Vote 3 -0 <br />13 -031 VOTED: To approve and sign the checkroll/billroll for the period for Accounts Payable Check #43454392 <br />Payroll Summary as presented for November, 2012. Section 9 Voucher Program, #7649 -7737 as presented. <br />Finances Move Mary Second Kevin Vote 4-0 <br />13 432 VOTED: To certify receipt of monthly operating statements for all RHA programs for the month end October, <br />2012 of the current fiscal year. <br />Personnel Matters: <br />- None at this time <br />Report of Proarams/UDdates/Old Business: <br />Vacancy Report- Mitch Hudzik, State Program Coordinator provided her monthly report. A vacancy <br />in both our elderly development and family development was filled from applicants on our waiting <br />lists. All state units are occupied at this time. <br />- Sec g Report- Kathy Rolli provided a monthly report to the Board. HUD budget for FY 2014 is yet to <br />be determined. RHA staff keep watchful eye on our financial position. RHA is still maintaining its <br />2012 FMR's due to uncertain finances. We have had activity within our RHA -owned units with a 3- <br />BR unit becoming available. One of our 2BR tenants will move into that unit with another one of our <br />family's moving to our Summer Ave 2 -BR unit. Plans are underway to fill the expected 2BR available <br />unit at Gazebo as a result of our in -house accommodations. <br />- Resident Service Coordinator- Current Tannerville Newsletter provided. <br />- Monthly Work Order/Maintenance Report: November report indicated 37 work orders noted for the <br />month with all subsequent work being completed in the same month. <br />- DHCD reimbursement for FY13 CFA project: The kitchen project at Oakland/Waverly development <br />has been approved for payment. Monies are due in December along with our payment for approved <br />siding project at Bancroft location. <br />- Update on insurance claims: Summer Avenue damage from storm has been settled. Monies due from <br />that claim in the amount of #3352.11 is due in December and will be used to offset the cost of repairs <br />by Bennett Construction in the amount of $3150.00 that was paid by RHA operating funds in <br />November, 2012. The state claim for damage at our Pleasant Street property has not been settled as of <br />' this time. <br />New Business: <br />- Due to ongoing deterioration of the roof at our Pleasant/Parker building, the Executive Director put in a <br />request to DHCD to accelerate the planned capital fund project for Fy2015 to replace that roof and do it <br />as an emergency project now. The roof contract will be posted in the Central Register beginning <br />