2013-01-07 Housing Authority Minutes

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READING HOUSING AUTHORITY ' MINUTES OF THE Regular BOARD MEETING, January 7.2013 A regular business meeting of the Reading Housing Authority was held on Monday, January 7, 2013 at 5:30 P.M at the office of the Reading Housing Authority the town of Reading, Mass. The meeting was called to order at 5:39 P.M. with the Chair, Kevin Mulvey presiding. Those members present and forming a quorum were Diane Cohen, Timothy J. Kelley, Mary Connors and Karen L. Flammia well as the Secretary/Executive Director, Lyn Whyte. Minutes Move Diane Second Tim Vote 4 -0 13 -034 VOTED: To accept for the record the Minutes of the Annual Business Meeting of December 3, 2012, as presented. Finances Move Diane Second Tim Vote 4-0 13-035 VOTED: To approve and sign the checkrolPbillroll for the period for Accounts Payable Check #4393 -4456 Payroll Summary as presented for December, 2012. Section 8 Voucher Program, #7738 -7827 as presented. Finances Move Tim Second Diane Vote 4-0 13-036 VOTED: To certify receipt of monthly operating statements for all BHA programs for the month end November, 2012 of the current fiscal year. Contract Award Project No.246- 705 -2 -0-07 -2879 Move Diane Second Kano Vote 5.0 13 -037 VOTED: To approve the low bid for roof project and authorize the Executive Director to sign the Contract between Rick Buskey /Aboveboard Contracting of Blackstone, MA and the Reading Housing Authority for CPS Project No. 24670520072879 in the amount of $8,600.00 for the installation of new roof and associated work at Pleasant/Parker building. Renewal Accountine Contract Move Diane Second Mary Vote 5.0 13 -038 VOTED: To approve and authorize Executive Director to sign one year contracts, July 1, 2012 through June 30, 2013 with the accounting firm of Fenton, Ewald & Associates per agreements and within current budget guidelines Certification of Salary Schedules for FYE2012 Move Diane Second Tim Vote 5-0 13-038 VOTED: To certify the RHA submission of Schedule of Positions and Compensation for EYE June 2012 as presented in the budget and within current budget guidelines. Certification of Compliance -Lead Paint Laws Move Tim Second Karen Vote 5-0 13 -038 VOTED: To certify RHA lead based paint compliance with federal and state laws and regulations for FYE June 2012. Personnel Matters: None at this time Report of Programs: Vacancy Report- Mitch Hudzik, State Program Coordinator provided her monthly report. . Sec 8 Report- Kathy Rolli provided a monthly report indicating 123 of 125 under lease and in process of determining eligibility for applicants who responded to a recent pull from centralized Resident Service Coordinator- Curren[ Tannerville Newsletter provided. Monthly Work Order/Maintenance Report for December 2012 was provided to the Board. Electronic submittal documentation for December Board attendance provided to Board by E.D. New Business: - Roof replacement for Parker/Pleasant building. The Executive Director provided the Board with