2013-02-04 Housing Authority Minutes

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READING HOUSING AUTHORITY ' MINUTES OF THE Regular BOARD MEETING, February 4, 2013 A regular business meeting of the Reading Housing Authority was held on Monday, February 4, 2013 at 5:30 P.M at the office of the Reading Housing Authority the town of Reading, Mass. The meeting was called to order at 5:39 P.M. with the Chair, Kevin Mulvey presiding. Those members present and forming a quorum were Diane Cohen, Timothy J. Kelley, and Karen L. Flammia well as the Secretary/Executive Director, Lyn Whyte. Mary Connors was absent. Minutes Move Karen Second Tim Vote 4 -0 13-042 VOTED: To accept for the record the Minutes of the Regular Business Meeting of January 7 2013, as presented. Finances Move Karen Second Tim Vote 4-0 13-043 VOTED: To approve and sign the checkroll/bilholl for the period for Accounts Payable Check #4457 -4088 Payroll Summary as presented for January, 2013. Section 8 Voucher Program, #7828- 7917 as presented. Finances Move Kevin Second Karen Vote 4 -0 13 -044 VOTED: To certify receipt of monthly operating statements for all RHA programs for the month end December, 2012 of the current fiscal year. ' Audit Contract Move Karen Second Diane Vote 4-0 13 -045 VOTED: To approve selection of low bidder, Ross & Company of Nashua, NH, for Audit Services for the Fiscal Year 2013, 2014 & 2015 in the amount of 54,500 per audit year and authorize Executive Director to enter into contract for submittal to DHCD. New Fixed Lease for RHA -Owned Properties Move Tim Second Karen Vote 4 -0 13 -046 VOTED: To approve a new Fixed Term Standard Residential Lease for use with all RFIA- Owned properties effective February 1, 2013 as presented. Personnel Matters: - None at this time Report of Programs: Vacancy Report- Mitch Hudzik, State Program Coordinator provided her monthly report. All state programs are fully leased at this time. There are no expected vacancies. Sec 8 Report- Monthly report provided to Board by program coordinator, Kathy Rolli. She is in the process of determining eligibility or recent applicants pulled from centralized list. We are hoping to hold a briefing session by end of February to issue new vouchers. In addition, we have a vacant RHA -owned unit at this time and are in process of locating an eligible tenant. - Monthly Work Order/Maintenance Report for January 2013 was provided to the Board. Electronic submittal documentation for January 2103 Board attendance provided to the Board by E.D. Resident Service Coordinator- Current Tannerville Newsletter provided.