2013-03-04 Housing Authority Minutes

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READING HOUSING AUTHORITY ' MINUTES OF THE Regular BOARD MEETING, March 4, 2013 A regular business meeting of the Reading Housing Authority was held on Monday, March 4, 2013 at 5:30 P.M at the office of the Reading Housing Authority the town of Reading, Mass. The meeting was called to order at 5:30 P.M. with the Chair, Kevin Mulvey presiding. Those members present and forming a quorum were Diane Cohen, Timothy J. Kelley and Mary Connors as well as the Secretary/Executive Director, Lyn Whyte. Karen L. Flammia was absent. Minutes Move Diane Second Mary Vote 3-0 13 -048 VOTED: To accept for the record the Minutes of the Regular Business Meeting of February 4, 2013, as presented. Finances Move Mary Second Diane Vote 3 -0 13 -049 VOTED: To approve and sign the checkroll/billroll for the period for Accounts Payable Check #44894543 Payroll Summary as presented for February, 2013. Section 8 Voucher Program, #7918 -8006 as presented. Finances Move Mary Second Diane Vote 3-0 13 -050 VOTED: To certify receipt of monthly operating statements for all RHA programs for the month end January, 2013 of the current fiscal year. ' Personnel Matters: Confirmation of submittal of Board Attendance to DHCD for February 2013 monthly meeting. Rermrt of Programs: - Vacancy Report- Mitch Hudzik, State Program Coordinator provided her monthly report. All programs are fully leased at this time. - Sec 8 Report- Kathy Rolli, Program Coordinator provided a report indicating that four applicants are eligible to receive vouchers, however, due to impending cuts, RHA may delay any further action at this time. HUD has informed us that we can expect to see immediate reductions in HAP funding and administrative fee funding. RHA staff will monitor the situation carefully and inform Board of any additional changes. - Resident Service Coordinator- Current Tannerville Newsletter provided. - Monthly Work Order/Maintenance Report for February, 2013 was provided to the Board for review. New Business: - RHA has four outstanding insurance claims still in process with the State. Due to administrative changes at DHCD, final approval for payment has been delayed. DHCD will keep us informed of changes as they occur. Request for reimbursement from DHCD for our roofing project at our Pleasant/Parker building has been submitted to them for payment. No status update at this time. Executive Director is monitoring that situation. ' - DHCD forwarded correspondence to the RHA regarding a Health and Safety Initiative Award FYI in the amount of $13,500. Plans are underway to utilize these funds to replace front entry door within our 667 elderly developments at Tannerville. DHCD correspondence received by the RHA regarding additional formula funding for FY15 in the award amount of $83,854. These monies will continue to fund our approved 5 year plan projects previously submitted to DHCD and will cover our planned projects for the fourth year of our plan.