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READING HOUSING AUTHORITY <br />' MINUTES OF THE Regular BOARD MEETING. May 6.2013 <br />A regular business meeting of the Reading Housing Authority was held on Monday, May 6, 2013 at 5:30 <br />P.M at the office of the Reading Housing Authority the town of Reading, Mass. The meeting was called <br />to order at 5:36 P.M. with the Chair, Kevin Mulvey presiding. Those members present and forming a <br />quorum were Diane Cohen, Timothy J. Kelley and Mary Connors as well as the Secretary/Executive <br />Director, Lyn Whyte. Karen L. Flammia was absent. <br />Minutes Move Tim Second Diane Vote 4 -0 <br />13 -60 VOTED: To accept for the record the Minutes of the Regular Business Meeting of April 1, <br />2013, as presented. <br />Finances Move Mary Second Tim Vote 4-0 <br />13 -061 VOTED: To approve and sign the chcekrolVbillroll for the period for Accounts Payable <br />Check #45854639 Payroll Summary as presented for April, 2013. Section 8 Voucher Program, <br />#8096 -8183 as presented. <br />Finances Move Mary Second Tim Vote 4 -0 <br />13 -062 VOTED: To certify receipt of monthly operating statements for all RHA programs for the <br />month end March, 2013 of the current fiscal year. <br />' Finances Move Tim Second Diane Vote 4 -0 <br />13 -063 VOTED: To authorize the Executive Director to spend bond funds in the amount of <br />$23,580.00 awarded to the Reading Housing Authority as part of DHCD Energy <br />Conservation/Sustainability, Program FAC76 statewide contract to replace 53 older model <br />refrigerators at our elderly 667 1 &2 development. <br />Contract Award Safety Initiative Grant Move Tim Second Diane Vote 4-0 <br />13 -064 VOTED: To authorize the Executive Director to enter into a service agreement with the low <br />responsive bidder for installation of front entry doors at 667 elderly development for CPS Project No. <br />24666701013412. <br />Personnel Matters: <br />- Confirmation of submittal of Board Attendance to DHCD for month of April 2013 was provided to <br />Board. <br />- Executive Director discussed the possibility of layoffs as of July l due to federal cuts which will affect <br />the administrative staffing for all programs. Overall budgets are being monitored monthly. <br />Report of Proerams: <br />- Vacancy Report- Mitch Hudzik, State Program Coordinator provided her monthly report. . <br />- Sec 8 Report- Report provided by K. Rolli. Excel worksheet analyzing the RHA's voucher program <br />expenditures were provided to the Board for review and discussion. Sequester cuts have impacted <br />the RHA. Based on information provided to us by HUD's Boston office, RHA will most likely <br />encounter a shortfall in funding by September or October 2013. RHA has requested additional <br />shortfall funding to cover our HAP payments to landlords. Every effort is being made to curb <br />expenses in that program: deferring rental increases, adjusting RHA payment standards, requesting <br />