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0 , <br />g Town of Reading <br />0 x Meeting Minutes <br />�'rM0 <br />Board - Committee - Commission - Council: <br />Board of Library Trustees <br />Date: 2016 -04 -11 <br />Building: Reading Public Library <br />Address: 80 General Way <br />Purpose: <br />Attendees: Members - Present: <br />Time: 7:00 PM <br />TO N CLERK <br />DING. MASS. <br />I�I6 l,PR ?S P 3 31 <br />Location: Meeting Room <br />Session: General Session <br />Vicki Yablonsky, Chair; John Brzezenski, Vice Chair; Alice Collins, Secretary; <br />Cherrie Dubois; Andrew Grimes; David Hutchinson <br />Members - Not Present: <br />Other Present: <br />Ruth Urell, Library Director; Amy Lannon, Assistant Library Director <br />Minutes Respectfully Submitted By: Alice Collins, Secretary <br />Topics of Discussion: <br />I. Call to Order: 7:07 P.M. <br />II. Approval of March 21, 2016 <br />Motion to Approve Minutes as amended ( Cherrie Dubols/ Alice Collins) <br />Vote: unanimous <br />III. Financial Report <br />Ms. Urell reported that the FY2016 budget Is on track, particularly with regard to <br />payroll. <br />IV. Building update: <br />Mr. Hutchinson reported on the proceedings from the April 7, 2016 Library Building <br />Committee. STV reported that the current funding deficit is approximately $84,000, <br />much less than reported at a previous meeting. However, Mr. Hutchinson noted <br />recent developments may affect the project timeline and subsequently affect the <br />overall budget. Since any extensions to the project timeline could potentially result <br />In a significant Increase In the funding deficit, Town Manager Mr. Bob LeLacheur and <br />other project leaders continue to delay purchase and encumbrance of library <br />equipment, such as the automated materials handling system (AMHS) and self - <br />service checkout equipment. Mr. LeLacheur further requested that Mr. Hutchinson <br />and the Board of Library Trustees consider a possible transfer of library funds, <br />specifically State Aid and Gifts, in order to pay for said equipment. Mr. LeLacheur <br />asked the Board to clarify whether the installation of the AMHS would be required for <br />the library to open in the fall. <br />The Board discussed the available funding sources, asked Ms. Urell and Ms. Lannon <br />about problems related to the delay of ordering and installing the AMHS. Ms. <br />Page 1 1 <br />