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F!� <br />O� <br />,e39 °1NC0R40�P <br />Town of Reading <br />Meeting Minutes <br />Board - Committee - Commission - Council: <br />Board of Library Trustees <br />Date: 2015 -10 -19 <br />Building: Reading Public Library <br />Address: 80 General Way <br />Purpose: General Business <br />Attendees: Members - Present: <br />Time: 7:00 PM <br />Location: Meeting Room <br />Session: General Session <br />TOWN CLERK <br />RE- ADING. MASS. <br />10V 2 3 P 1: 38 <br />Vicki Yablonsky, Chair; John Brzezenski, Vice Chair; Alice Collins, Secretary; <br />David Hutchinson <br />Members - Not Present: <br />Cherrie Dubois, Andrew Grimes <br />Others Present: <br />Ruth Urell, Library Director; Vanessa Alvarado, FINCOM; Amy Lannon, <br />Assistant Library Director <br />Minutes Respectfully Submitted By: Alice Collins, Secretary <br />Topics of Discussion: <br />I. Call to Order at 7:08 pm <br />II. Approval of Minutes — September 21, 2015 <br />Motion to Approve Minutes as Amended (David Hutchinson, Alice Collins) <br />Vote: Unanimous <br />III. Directors Budget Update FY2017 (Ms. Urell) <br />Ms. Urell presented a draft level 1 FY2017 budget in accordance to directions provided by <br />the town manager. She noted that the salary line reflects a proposed compensation plan of <br />2.5% COLA, and steps where due, and also includes the request for the Digital Services / <br />Instructional Librarian. This position is graded G. There is also a recommendation to <br />increase the budget for substitute staff. Ms. Urell noted that in tracking substitute service <br />hours FY2016 budget, substitutes line is over 60% spent within the first quarter of this year. <br />The FY2017 draft increases the substitute budget by $6500. Ms. Alvarado and Mr. <br />Hutchinson asked about current staffing practices and how these needs have been met in <br />past years. Ms. Urell clarified current issues with staffing public service desks, focusing the <br />gaps created by both planned and unplanned leave. She also noted the overall staffing <br />budget will be readdressed once the strategic planners have submitted their <br />recommendations. <br />Ms. Urell also provided costs for and asked for discussion regarding staffing for <br />reinstatement of Thursday mornings, as well as additional Sundays for coverage over the <br />entire school year (September - June) and extending Sundays from 3 -4 hours. Trustees <br />support resuming Thursday morning openings in FY 2017 and extending Sunday hours and <br />openings. <br />Ms. Urell reviewed the draft expense line, noting that contract maintenance and supplies are <br />both currently underfunded. In addition, the level 1 budget request recommends <br />reinstatement of the public technology funds to FY2014 levels in order to support increased <br />Page I 1 <br />