2015-04-13 Board of Library Trustees Minutes

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OF Di Town of Reading " Meeting Minutes JsJ9lNtoRQp4A� Board - Committee - Commission - Council: Board of Library Trustees Date: 2015 -04 -13 Time: 7:00 PM Building: Reading Public Library Location: Address: 80 General Way Purpose: General Business Session: Attendees: Members - Present: ;LIVED WN CLERK °,DING. MASS. Ii 15 JUN 30 A 11= 59 Vicki Yablonsky, Chair; John Brzezenski, Vice Chair; David Hutchinson; Cherrie Dubois; Andrew Grimes Members - Not Present: Alice Collins Others Present: Ruth Urell, Lorraine Barry Minutes Respectfully Submitted By: Cherrie Dubois Topics of Discussion: Call to Order: The meeting was called to order at 7:07 p.m. by Chair Vicki Yablonsky. Minutes approval: Minutes for the March 16 meeting were accepted with date correction; the minutes for the April 2 meeting were accepted as written. Services Report: Lorraine Barry updated the Trustees on the RPL's in -house and outreach programs being held in various locations in town now that the library's in tighter quarters. First, staff needs to secure space months in advance because meeting spaces are in demand by many organizations. Second, staff needs to truck equipment, including "just -in- case" items, such as extension cords, etc., to be sure off -site programs go smoothly. Third, at least two staff members attend each off -site meeting. In general, every need must be anticipated so programs run smoothly in places like the RMHS Media Center or the Police Station meeting room. After each outreach program, staff fills out a report form which reports attendance, special remarks, and also includes space for mileage, etc. As the staff gets ready to head out to another location, a nifty rolling cart lends a helping hand carrying all sorts of things, from projectors or book to library cards, laptops, etc. A large schedule chart indicates what events are being held where. Although the logistics are a bit complex, everything seems to be going well, as other departments have been very cooperative as the RPL continues to offer the same high level of programming. Some events are still held in the library, such as the teens and the book group. The Winter Warmers program, the snowy season's answer to spring's Summer Sizzlers, was held on a February Friday after closing and drew 80 people. Although Live Wires programs have been on the scene for years, a recent twist includes hosting a series — ones that take three or four weeks; History of the North Shore, Bird Watching, and Yoga are some examples. Attendees are able to get to know one another a bit more this way. The library also continues to offer single - time Live Wires programs. The technology series has been well attended and is held at the RMHS Media Center. Net Guides help out, as there are sometimes 15 -20 learners. Page 1 1