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Town of Reading <br />Meeting Minutes <br />Board - Committee - Commission - Council: <br />Board of Library Trustees <br />Date: 2015 -03 -16 Time: 7:00 PM <br />Building: Reading Public Library Location: <br />Address: 80 General Way <br />Purpose: General Busienss Session: <br />Attendees: Members - Present: <br />rECEIVED <br />AWN CLERK <br />:;DING. M,�SS. <br />LA APR 1.5 P 12- I q <br />Vicki Yablonsky, Chair; John Brzezenski, Vice Chair; David Hutchinson; Alice <br />Collins; Cherrie Dubois <br />Members - Not Present: <br />Andrew Grimes <br />Others Present: <br />Ruth Urell, Amy Lannon <br />Minutes Respectfully Submitted By: Alice Collins <br />Topics of Discussion: <br />Call to Order at 7:04 p.m. <br />I. Approval of Board Minutes from 2015-03 -04 and 2015 -0240 <br />Motion to approve the Minutes as amended ( Cherrie Dubois / David Hutchinson) <br />Vote: Unanimous <br />Ii. (Report from the FINCOM Meeting <br />FINCOM expressed concerns and expectations regarding future library staffing levels. The <br />current Town Manager's budget for the library has a shortfall of approximately $4700. <br />Trustees agreed that Ms. Yablonsky will draft a letter to the FINCOM requesting the <br />additional funds in order to maintain state standards for certification. <br />Ill. Ubrary Financials (Ruth Urell) <br />Overall library expenses and salaries running on target. However, the library supplies <br />budget is over spent. Ms. Urell noted that the FYI supply budget was significantly <br />reduced from FY 2014. <br />IV. Strategic Planning (Ruth Urell) <br />Procurement for the strategic planning consultant will only require a RFQ as the project will <br />be less than $30,000.00. Ms. Urell recommending structuring the RFQ based on an end <br />date of December 2015 which will allow for a broader applicant pool and still meet the <br />requirements. The trustees and the library director are recommending $25,000.00 for the <br />consultant with a separate line item for a community survey with an anticipated cost of <br />$15,000.00. Ms. Yablonsky reviewed communications and timeline for the project, <br />expressing concern that the process not be rushed. The trustees agreed to focus on <br />obtaining the adequate funds for both the consultant and the survey. Once Town Meeting <br />approves the funds, the Trustees will confirm the timeline and communications strategy. Ms. <br />Page 1 1 <br />