2014-11-18 Board of Library Trustees Minutes

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N OFR �s39. /NCO4PO4¢� Town of Reading Meeting Minutes Board - Committee - Commission - Council: Board of Library Trustees Date: 2014 -11 -18 Building: Reading Town Hall Address: 64 Middlesex Avenue Purpose: General Business Attendees: Members - Present: ilECEIVED --TOWN CLERK ;DING, MASS. 1015 FEB 12 P 3 44 Time: 7:00 PM Location: Berger Room Session: General Session Vicki Yablonsky, Chair; John Brzezenski, Vice Chair; Alice Collins, Secretary; Cherrie Dubois, Andrew Grimes, David Hutchinson Members - Not Present: Others Present: Ruth Urell, Director; Amy Lannon, Assistant Director Minutes Respectfully Submitted By: Alice Collins, Secretary Topics of Discussion: I. Call to Order 7:02 p.m. II. Approval of Minutes from October 20, 2014 Motion to approve Minutes (D. Hutchinson / C. Dubois) Vote: Unanimous III. Building Report: Mr. Hutchinson reported that he has been in communication with STV project manager Evan Warner regarding the status of the intent to award and award letters for the General Contractor bids. He also reported that the bids were very positive, contingency amounts are adequate and add alternates were within budget and approved by the Library Building Committee. Also, the previously mentioned sub -bid dispute has been resolved. Once the contracts have been signed, the Library Building Committee will follow up with Mr. Warner and the general contractor to set up a community meeting for neighbors and other residents. Ms. Urell reported that the move to the new, temporary library at 80 General Way went very smoothly and that patron response and feedback has been very positive. However, during the first full week of business, staff have received four complaints about the accessibility issue with the doors. Ms. Urell has been working with Eileen Casciari, CBT Architects and Michelle Filleul, Head of Circulation to refine circulation area in the new building. Ms. Urell will also be meeting with architects about the furniture in the next two weeks and suggestions will go to the Library Building Committee for recommendation. IV. Budget: Ms. Urell has been working on the FY2016 budget and has received instructions from the Town Manager to build a level one budget that includes a "wish list" and also assumes a salary increase of 1% COLA for existing staff. Furthermore, she is to create a level 2 budget that reflects a 2.5% budget increase overall. With regard to the "wish list ", the trustees discussed what positions, in addition to the Page 1 1