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Q�N OFR Of <br />M d <br />sd9 =�xconP <br />Town of Reading <br />Meeting Minutes <br />,\ECEIVED <br />OWN CLERK <br />,DING. mA SS. <br />Board - Committee - Commission - Council: <br />Board of Library Trustees <br />Date: 2014 -12 -15 <br />Building: Reading Town Hall <br />Address: 16 Lowell Street <br />Purpose: General Business <br />Attendees: Members - Present: <br />i S FEB 12 P 3. 4 0 <br />Time: 7:00 PM <br />Location: Berger Room <br />Session: General Session <br />Vicki Yablonsky, Chair; John Brzezenski, Vice Chair; Alice Collins, Secretary; <br />Andrew Grimes; David Hutchinson <br />Members - Not Present: <br />Cherrie Dubois; NOTE: Mr. Brzezenski withdrew at 7:55 p.m. <br />Others Present: <br />Ruth Urell, Director; Amy Lannon, Assistant Director <br />Minutes Respectfully Submitted By: Alice Collins, Secretary <br />Topics of Discussion: <br />I. Call to Order 7:05 <br />II. Approval of Minutes <br />Motion to Approve minutes from 11/18/2014 as amended (D. Hutchinson / <br />A. Grimes) <br />Vote: Unanimous <br />Motion to approve minutes from 121812014 (A, Grimes / A. Collins) <br />Vote: Unanimous <br />III. Gift and Recognition Policy Follow -up <br />Ms. Yablonsky summarized the meeting of December 8 noting that the Ms. Urell will <br />work with STV and CBT to firm up a detailed estimate of the FF &E costs for the <br />Library Building Project budget. Mr. Hutchinson reported that the next Building <br />Committee (LBC) meeting will be in January, and suggested Board of Trustees call <br />joint meeting with LBC to discuss gifts, donations, naming policies. Over the next <br />month trustees will approach specific individuals to form a committee to plan and <br />fundraise for the Library Building Project as needs arise. This group will also develop <br />and propose a naming and gift policy for review and adoption by the Board of Library <br />Trustees. Mr. Hutchinson will contact with Mr. Evan Warner of STV and obtain a <br />project timeline that addresses FF &E costs and priorities so that the Fundraising <br />Committee will have a clear "wish list" of items and time frame for raising funds. <br />Trustees will return for January meeting with names and recommendations for the <br />Fundraising Committee. Mr. Hutchinson also recommended he and Ms. Yablonsky <br />communicate directly with the Town Manager, Chair of the Finance committee and <br />LBC Finance Committee liaison about these plans and Trustee goals for the <br />Fundraising Committee in order to keep them informed and up to date on all project <br />related financial issues. <br />Page 1 1 <br />