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2014-03-18 Board of Library Trustees Minutes
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2014-03-18 Board of Library Trustees Minutes
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OFRi <br />c <br />� � t <br />'639'1_ N�oko °PP's <br />Town of Reading <br />Meeting Minutes <br />Board - Committee - Commission - Council: <br />Board of Library Trustees <br />Date: 2014 -03 -18 <br />Building: Reading Public Library <br />Address: 64 Middlesex Avenue <br />Purpose: General Business <br />Attendees: Members - Present: <br />Time: 7:00 PM <br />Location: Conference Room <br />Session: General Session <br />�t��tIV�O <br />OWN CLERK <br />r <br />%AAt <br />GY21 A10.50 <br />David Hutchinson, Acting Chair; John Brzezenski, Cherrie Dubois, Andrew <br />Grimes, Vicki Yablonsky <br />Members - Not Present: <br />Alice Collins <br />Others Present: <br />Ruth Urell, Director, Amy Lannon, Assisant Director, Jim Martin, resident <br />Minutes Respectfully Submitted By: Amy Lannon <br />Topics of Discussion: <br />I. Call to order <br />David Hutchinson called to order the regular meeting of the Board of Library Trustees at <br />7:00 p.m. on March 18, 2014 at Reading Public Library Conference Room. <br />II. Public Forum <br />Q: Why is this so rushed and why isn't it going before the whole town and the <br />annual Town Meeting in April? <br />A: The Trustees and Library Building Committee have specific deadlines and time <br />constraints predicated by the grant of $5.1m issued by the State. They considered waiting <br />until April Town Meeting, but both the Trustees and LBC voted to present the updated <br />budget to a Special Town Meeting on February 13, 2014. <br />Q: Why is the increase so much? <br />A: The increase is attributed to hard construction costs and related contingency. These <br />increases are based primarily on data and information that was not available until the fall of <br />2013 and a more detailed and thorough design. The scope of the Library Building Project <br />has not changed. <br />Q: What was the scope of the original design and cost estimates? <br />A: The architects engaged in 2010 were contracted for a conceptual design for the purposes <br />of the grant application. The cost estimates in 2010 were based on the conceptual design <br />and further updated in January 2013 to reflect economic climate changes to the 2010 <br />estimates. <br />Q: What is the greatest part of the budget? <br />A: $13 million will be construction costs ($10.2 million direct construction + $2.9 million <br />overhead contingency). <br />Page 1 1 <br />
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