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"' CEIVEU <br />Minutes of the Board of Libra '' Trustees Meetin n W H C L E R K <br />g Mt� <br />Monday, January 7, 2013 SS. <br />Present 1014 MAY 21 All-31 <br />David Hutchinson, Chair; Richard Curtis, Vice Chair; Alice Collins, Secretary; Cherrie Dubois; <br />Andrew Grimes; Vicki Yablonsky; Bob LeLacheur, Asst. Town Manager & Finance Director, Paula <br />Perry, FINCOM Member, Amy Lannon, Asst. Director; Ruth Urell Library, Director. <br />Meeting called to order at 7.03 p.m. <br />November 20, 2012 Minutes Alice Collins noted error with her name. Correction approved <br />unanimously C. Dubois/V. Yablonsky <br />Correct Minutes approved unanimously C. Dubois/V. Yablonsky <br />Financial Report (R. Urell) <br />The current expenditures are on target. <br />Building Program (R. Urell) <br />Financial Update Ruth Urell reviewed new Library Building Program cost estimate changes. Updated <br />estimates reflect 2 years of inflation and economic changes, as well as recommended adjustments to <br />contingency fees and temporary relocation costs. The Trustees reviewed project bidding and selection <br />procedures and discussed recommendations for presentation for FINCOM scheduled for Wednesday, <br />January 9, 2013. <br />Temporary Space Options Trustees discussed location options and had no objections to including <br />locations outside Reading. Ruth Urell presented basic location, cost and build out options that have <br />been considered to date. <br />Andrew Grimes and Alice Collins convened a meeting to discuss strategy and planning going <br />forward. Ruth Urell and Kathy Miksis (Promotional Services Librarian) and eight (8) community <br />members attended. <br />Trustee Liaison's Reports <br />Foundation (R. Curtis) The Foundation will be supporting non - construction costs. Mention two <br />donations and upcoming meeting. <br />Friends C. Dubois) The Friends are planning another Mini Golf event for Saturday, April 6, 2013. <br />Director's Report <br />Ruth Urell reported that she is currently working on the explanations for the FY2014 Budget. She <br />thanked the Trustees, specifically David Hutchinson and Andrew Grimes, for their efforts in favor of <br />salary increases for the library staff. <br />Adjourn <br />The motion to adjourn was made 8:41 p.m. (A. Grimes / C. Dubois) <br />