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Off~ OFQ fAoi <br />`� yC <br />/NCORTo <br />Town of Reading <br />Meeting Minutes <br />Board - Committee - Commission - Council: <br />Board of Library Trustees <br />Date: 2013 -09 -17 <br />Building: Reading Public Library <br />Address: 64 Middlesex Avenue <br />Purpose: General Business <br />Attendees: Members - Present: <br />Time: 7:00 PM <br />kECEIVED <br />I'OWN CLERK <br />DING. MASS. <br />i014 MAR 12 P 1611 <br />Location: Conference Room <br />David Hutchinson, Vice Chair; Alice Collins, Secretary; Cherrie Dubois, <br />Andrew Grimes, Victoria Yablonsky, Amy Lannon, Asst. Director; Ruth Urell, <br />Library Director. <br />Members - Not Present: <br />Others Present: <br />Minutes Respectfully Submitted By: Amy Lannon, Assistant Director <br />Topics of Discussion: <br />Remembrance and Thanks <br />• The Board acknowledged the recent passing of Board of Library Trustee Chair, Richard H. <br />Curtis. Members expressed their profound gratitude for his service and sadness at his <br />passing. <br />Approval of Minutes <br />Motion: To approve Minutes of August 8, 2013 ( Cherrie Dubois /Alice Collins) <br />• Vote: Unanimous approval. <br />Reports <br />Building Project Update (Ruth Urell) <br />• Ms. Urell reported progress on finalizing the contract for the architects. The process is very <br />positive and STV has been very responsive and helpful. <br />• Continue to work on the Temporary Space proposals. <br />• Ms. Urell recommended that the Board consider meeting with Foundation to discuss <br />fundraising for costs not covered in the building program. The Board will invite <br />representatives from the RPL Foundation to a future Trustee meeting. <br />• Board members discussion plans for the treatment of gifts /donations from the current <br />building, as well as plans for future gifts and donations. The Board will consider drafting a <br />policy to address retention and preservation of gifts /donations for historic purposes. <br />Additionally there will be a disposition plan for donated materials currently in the building, <br />as well as donation and naming policy for the renovated building. <br />• The library is reconsidering the value of an automated materials handling system and RFID <br />tagging. <br />• The Board discussed planning of public meetings for the Building Program. <br />Page 1 1 <br />2013 -09 -03 <br />