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OF R <br />r <br />3s,INC°ao <br />°� <br />Town of Reading <br />Meeting Minutes <br />Board - Committee - Commission - Council: <br />Board of Library Trustees <br />Date: 2013 -10 -21 <br />Building: Reading Public Library <br />Address: 64 Middlesex Avenue <br />Purpose: General Business <br />Attendees: Members - Present: <br />Time: 7:00 PM <br />Location: Conference Room <br />Session: General Session <br />63, V4 <br />David Hutchinson, Acting Chair; Alice Collins, Secretary; Cherrie Dubois, <br />Andrew Grimes, Vicki Yablonsky, Ruth Urell, Director <br />Members - Not Present: <br />Others Present: <br />Ben Tafoya, Selectman, Amy Lannon, Assistant Library Director <br />Minutes Respectfully Submitted By: Amy Lannon, Assistant Library Director <br />Topics of Discussion: <br />Meeting called to order at 7;03 p.m. in Reading Public Library Conference Room <br />Approval of Minutes <br />• Motion: To approve Minutes of September 30, 2013 and October 10, 2013 [Joint <br />meeting with Library Building Committee] (Vicky Yablonsky / Andrew Grimes) <br />• Vote: Unanimous approval. <br />Board of Library Trustees Vacancy <br />A copy of the Board of Library Trustees vacancy has been posted at Town Hall. The Town is <br />required to have the vacancy posted for at least 15 days, during which interested parties <br />may submit an application. Mr. Tafoya recommended sending out a release to local media. <br />Trustees also requested that the vacancy notice be posted in the RPL and on the library <br />website. The posting was not available on the Town website as of Monday, October 21. <br />Library staff will follow up on the release, library posting and request that the Town provide <br />electronic version on the Town website as well. With this type of vacancy, interested <br />individuals are typically required to send a letter of application to designated party. These <br />applicants are then interviewed at a public meeting. The public meeting will be a joint <br />meeting of the Board of Library Trustees and the Board of Selectman. The successful <br />candidate will require 6 of the 10 possible votes and will fill the vacancy only until the next <br />Town election. At that time, the position must be filled by a town vote for the remainder of <br />the term - in this case 2 years (expiring in 2016). <br />Motion to pursue convening joint meeting with Board of Selectman to interview <br />applicants for the Board of Library Trustees vacancy ( Cherrie Dubois / Andrew Grimes) <br />Vote: Unanimous approval <br />Reports <br />Building Proiect Update (David Hutchinson) <br />Page 1 1 <br />