2013-12-16 Board of Library Trustees Minutes

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orb oF r 0 r s�'� +llY�ORO Town of Reading Meeting Minutes Board - Committee - Commission - Council: Board of Library Trustees Date: 2013 -12 -16 Building: Reading Public Library Address: 64 Middlesex Avenue Purpose: General Business Attendees: Members - Present: Time: 7:00 PM t�ECE! VEU JWN CLERK _:ADINu. MAAss. L, '!U JAN 2l P 5: 19 Location: Conference Room Session: General Session David Hutchinson, Acting Chair; Alice Collins, Secretary; Cherrie Dubois, Andrew Grimes, Vicki Yablonsky, Ruth Urell, Director Members - Not Present: Others Present: Amy Lannon, Assistant Library Director Minutes Respectfully Submitted By: Amy Lannon, Assistant Library Director Topics of Discussion: Approval of Minutes • Motion: To approve Minutes of October 21, 2013 as corrected (V. Yablonsky /A. Collins) • Vote: Unanimous approval. Reports Home Rule Charter V. Yablonsky and C. Dubois attended the December 2, 2013 Home Rule Charter Review meeting. They both expressed concerns when the committee broached the subject of changing the Trustees to an appointed board. In response, the Trustees described to the committee and audience their current responsibilities. Both C. Dubois and V. Yablonsky reported that almost all audience comments were in favor of keeping the Trustees an elected body, as well as supporting the need for some clarification of certain responsibilities. Trustees agreed that they will seek a meeting with the Home Rule Charter Committee to discuss the issue. Budget FY15 Trustees V. Yablonsky and A. Collins met with R. Urell and Town Manager to discuss FY15 budget. The discussion included adding a Digital Services Librarian. Ms. Urell thinks that this position is needed in FY15 to be involved with planning and implementation of new services both in the temp space, and in the new building. As an aside, R. LeLacheur clarified that facilities will provide funding for utilities and maintenance costs in the temporary space. R. Urell reviewed the most recent draft budget for the Trustees, which includes proposal for a new line item for Substitutes. The next step will be to present department budget to Finance Committee and Board of Selectmen. R. Urell is waiting for instruction on how and when to present to the Board of Selectmen the requested budget in total or to submit the 3.5% budget with additional items. Options to meet with the Board of Selectmen about FY2015 budget are 1/14 or 1/21. Trustees chose to attend the 1/21 BOS for budget presentation. Page 1 1