2012-10-15 Board of Library Trustees Minutes

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E;ECEIVED Minutes of the Board of Library Trustees Meeting j `, i C L E R K Monday, October 15, 2012 t�E }, G . r1 r� SS. Present: 1I I I NOV 21 P 1, 214 David Hutchinson, Chair; Richard Curtis, Vice Chair; Alice Collins, Secretary; Cherrie Dubois; Andrew Grimes; Vicki Yablonsky; Ruth Urell, Library Director; Karen Herrick, Finance Committee Liaison. Meeting called to order: 7:04 p.m. September 17, 2011 Minutes approved unanimously C. Dubois /R. Curtis Financial Report (R. Urell) No comments or questions. Trustee Liaison's Reports Foundation (R. Curtis) No word yet, but expects the annual drive to be held sometime after Thanksgiving. Friends (C. Dubois) A wine tasting event is being hosted at The Wine Shop of Reading on Thursday evening, November 8. Mini golf event is being planned for next spring. The annual newsletter is at the printer. FY2014 Budget (R. Urell) R. Urell and trustees C. Dubois, R. Curtis, V. Yablonsky and A. Grimes attended the Financial Forum held at the Senior Center on October 10th. Much of the discussion was about cash reserves, a 2% budget increase is expected for operating expenses. Town Manager and Library Director gave a brief report at the Financial Forum about the Library Building Project, noting receipt of $5.1 million state construction grant and requirements for local approval of Town share of $7 million. Building Program Update: David Hutchinson discussed plans for November town meeting. The library or Selectmen will ask Town Meeting members to indefinitely postpone the library construction warrant article asking for Town funding of $7 million. Then the Selectmen may call for a Special town Meeting in January or February to consider the library question. This is necessary because the Commonwealth requires a ballot question to fall within 90 days of Town Meeting and it is less costly to hold a special town meeting than to run a special election. The Town's general election is already scheduled for April 2, so the library construction debt - exclusion question will be on the April ballot, if/after it is approved for that action by Town Meeting.