2012-06-18 Board of Library Trustees Minutes

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RECEIVED Minutes of the Board of Library Trustees Meeting TOWN CLERK Monday, June 18, 2012 RE, +DING. M „SS': Present: 2012 JUL 30 P 2: 42' David Hutchinson, Chair; Richard Curtis, Vice Chair, Alice Collins, Cherrie Dubois, Andrew Grimes, Vicki Yablonsky, Dorota Socha, Library Asst. Director. Meeting called to order: 7:10 pm May 21 Minute approved unanimously. R. Curtis /A. Collins Financial Report Trustees are wondering if the $2,000 for staff salaries to cover the overspending of FY 2012 was approved. Trustee Liaisons' Reports: Foundation (Dick Curtis) Dick wasn't present at the meeting therefore, he has nothing to report at this time Friends ( Cherrie Dubois) Summer Sizzlers about 90 people showed up for the event. It included very short Friends meeting, election of officers, and a farewell to Susan Axelson. It was a very successful evening. To make the Friends more visible last week and this week, Friends set up a membership table on the first floor. As a result 5 new Friends were recruited so far. Assistant Director's Report: Evergreen — Its implementation was on May 29, 2012. Evergreen is the online catalog that replaced Millennium, our older electronic catalog. Current system is not a solution for everything that the old system couldn't do but Evergreen has potential and could accommodate future changes. Evergreen is an open source Integrated Library System which means that if additional funding is provided, customization can be made with the developers. In the old system, Millennium, the only option for updates was when a new version came. There was no customization flexibility. Staff is still in the learning process. Users of Evergreen found it more difficult to use than the previous system. Current system has more flexibility in terms of users' control. Users can: change passwords, usernames, update email addresses, opt for different types of notification, create lists and email records as well. Ebooks circulation —there a more than 100% increase in ebook circulation. This is due to several factors, one is that there is a much larger selection of titles, two is that there are more different formats offered this year than a year ago at the same time, thirdly, we have seen that a lot of people received eReader devices during the holiday season. There was a significant increase of users who brought their digital device to the library to learn how to download eBooks. In the spring our reference librarians provided several drop -in sessions for iPad, Nook, and Kindle for the public. Summer Reading Program — as of this morning there were over 400 kids that signed up for the Children's Summer Reading Program — Castle Quest - -which started on Friday, June 15, 2012.