2012-01-09 Board of Library Trustees Minutes

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Minutes of the Board of Library Trustees Meeting Monday, January 9, 2012 Attending: David Hutchinson, Chair; Vicki Yablonsky; Cherie Dubois; Karyn Storti; Dick Curtis; Paula Perry, Finance Committee Liaison; Ruth Urell, Director Observers: Andrew Grimes; Brenda Wettergreen Meeting called to order 7:03 pm Minutes of the November 15, 2011 and November 28, 2011 meetings approved unanimously (Yablonsky /Dubois) Financial Report • Detail library materials budget • State Aid and Donations accounts reviewed • Review of Self -Check In system planning Foundation • Meeting scheduled for Thursday, January 12th. • Positive overview of Annual Solicitation Friends • Ten houses have agreed to participate. Five homes were visited by Cherrie and Vicki, and all are different and it is anticipated that it will be a very good House Tour this year • Sponsorships are in good shape with many former and new sponsors • House Tour is the ls` Sunday in May (5/6/2012) 1 -5pm; $20 Friends members; $25 Public Building Program • Status of Municipalities wait list of awards discussed • Discussion: the MBLC indicates it will vote to readjust the wait listed libraries within the year • Approximately $1.2million has not been allocated due to one community not receiving local approval • The Trustees discussed sending a letter to follow up with the MBLC on the status of the wait listed libraries considering Reading Library's position on the list • Chairman of Trustees reported that he invited local residents and Town Meeting members Andrew Grimes and Matt Wilson to assist Board of Trustees with building program promotion, planning and timeline due to their familiarity with local budgets, Town Meeting, and public process. • Andrew Grimes (attending meeting) reported on the Town schedule to vote pending clarity on state money, other debt exclusion projects, and the flexibility to meet the six month period following the award to approve matching funding