2011-10-17 Board of Library Trustees Minutes

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MINUTES RECEIVED jpWN CLERK Board of Library Trustees McING. MASS- Monday, October 17, 2011 1011 NOV 23 P 3: 29 Present: Richard Curtis, Vice Chair; Karyn Storti; Vicki Yablonsky; Ruth Urell, Director; Kathryn Melesciuc, Recording Secretary. Absent: David Hutchinson, Jeffrey Doucette. Meeting called to order: 7:06 p.m. September 19, 2011 Minutes approved unanimously. (K. Storti/C. Dubois) Financial Report (R. Urell) • The budget for contracts and equipment maintenance ($3500) is almost completely expended. We are covering a lot more for software and online services — Library Insight museum pass software, patron's reservations, etc. using more contractual programs. About $1,000 was spent on printer repair service charges. Printers and copiers are getting older — service and replacement parts costs — we are looking into the better quality printer /copier and leasing vs. purchase of a printer /copier. • Supplies Budget reduced this year — library patron cards were purchased which takes up quite a bit of the budget. We purchase patron cards and patron key cards in alternating years to keep expenses regulated. ■ LSTA Green Grant will be 100% expended to the penny. Trustee Liaison's Reports Foundation (R. Curtis) Donor appreciation event on Friday evening, October 14 went very well. The setup was good and the guest speaker, Dr. William Fowler was special — delightful. Friends (C. Dubois) House tour moving along — Friends newsletter mailed out to homes. The upcoming Holiday Wine Tasting event at the Wine Shop to be held on Thursday, November 11. Building Program Discussion • R. Urell and architects' meeting with M.B.L.C. consultants regarding wait list scheduled for January 11, 2012; • R. Urell has call into the M.B.L.C. on the reimbursement process — If state money is not freed up in one year timeline, would the Building Program be able to move forward and get reimbursed from state?