2009-09-14 Cultural Council Minutes

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MEETING CALLED TO ORDER Reading Cultural Council September 14, 2009 7:35 pm RECEIVED TOWN CLERK READING, MASS. 2011SEP19 A8: 1 MEMBERS PRESENT — Vicky Schubert, Lorraine Horn, Sudie Fay, Peggy Caouette, Lynne Cassinari, Alice Armstrong Also present, Deborah Newmark interested in RCC Minutes from the June 8, 2009 meeting were read. LH made a correction that $216 should read $298.77. The amended minutes were approved. MEMBERSHIP UPDATE: Review of roles: Vicky Schubert, chair; Lorraine Horn, treasurer; Lynne Cassinari, secretary; Peggy Couette, Vice Chair. VS offered to check with the town hall about age requirement because student member could be a full voting member. VS will inform LC so that LC can contact guidance department at high school. The contact list will be updated and shared. An explanation of basic training process was given. TREASURER: LH explained that MCC is revising way account is done to streamline online. She is required to meet with town accountant to review budget and log of transaction. 9/08 to 8/09 balance of $497.49 shown, interest is $236 (according to town) LH explained that we need to decide how much to save as administration funds and how much to regrant. After much discussion, it was determined that the balance of $497.49 should be added to the new allocation of $4770 ($5267.49). 5% of our new allocation of $4770 is $238.50 which represents the amount that MCC allows. The total of $5267.49 minus the allowed admin of $238.50 resulted in the amount of $5028.99. It was suggested and agreed that we round up to $5030 for grants and $237.49 for admin. LH stated the deadline for submitting the form has changed and may have to send it snail mail to meet the October 15th deadline. LH will wait to do step 2 form when system is up. GRANT CYCLE: We have until 12/30 to make grant decisions. Rejection letters are sent mid to late November. Approved letter send mid January. VS submitted press release to the Chronicle, Advocate, and RCTV. Grant applications were at the town fair and are available at the library and town hall. VS also spoke to Paula Schena, Peter Hechenbleikner's assistant to post a notice on the front page of town website to link to RCC website. MEETING SCHEDULE: The following meeting schedule was determined. October 26, 2009,November 9, 2009, November 16, 2009, January 11, 2010, February 8, 2010, March 8, 2010, April 12, 2010 OTHER ANTICIPATED ACTIVITIES FOR COMING YEAR: VS asked Liz W. to send results of Cultural Council survey (Summer 08) to evaluate. We may want to participate in town day activity in May as well as hold a grant recipient reception. NEW BUSINESS: LH brought up the fact that we have public viewing space on website where we could post photos. Meeting adjourned at 8:30. Respectfully submitted, Lynne Cassinari