2011-01-10 Cultural Council Minutes

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Reading Cultural Council RECEI '4ED January 10, 2011 �O S (^C (-yE Y qi: An,I �U, � r1�J�J. MEETING CALLED TO ORDER — 7:40 pm � �� , P 3` 01A MEMBERS PRESENT — Vicky Schubert, Lorraine Horn, Lynne Cassinari, and Joan Marshman. Diane Russo is observing. CHAIR'S REPORT -- Review of FYI 0 -11 grant decisions and notification progress. Award letters were sent after the holidays. Everything is on track. VS investigated whether the RCC can go into executive session during its grant approval meeting and learned that our vote to go into executive session was not appropriate, since executive session is for discussion of payroll, transfer of real estate, or employee dispute discussed. MINUTES – LH moved to approve the minutes from the November 22, 2010 as amended. The minutes were unanimously approved. TREASURER'S REPORT – LH reported that there are $933 in outstanding projects and that the new balance for administration is $79.84. JM moved to accept the treasurer's report and the report was unanimously accepted. MEMBERSHIP —In response to a concern that not all members were able to maintain regular attendance at Council meetings, Vicky initiated a discussion of our absentee policy. Without invoking the official by -laws, it was agreed that the Code of Conduct drafted by the town, provided sufficient guidance on the question. As suggested by that Code, Vicky agreed to inquire with Alice Armstrong, who was not present at tonight's meeting, to discover whether her schedule had changed and had made regular attendance at RCC meetings too burdensome. Council members shared their hope that Alice would be able to continue in her role. CONIMUNITY INPUT SURVEY-- The process for implementing an electronic survey through the town website was discussed. VS contacted Liz Whitlam who will look to see if she has the last survey with results. SF assured the council through VS that she will still take on the responsibility of the survey. It was suggested that we might work through M. Casey from the Patch to post a link to the survey. Press releases can also be put in local papers. We will review the questions and "tune them up" at the next meeting. GRANTEE RECOGNITION EVENT OR PROCESS -- The council discussed the possibility of an RCTV segment or video interview. VS suggested we do a "guerilla" approach. We could all go out and interview grantees. We could come up with a list of questions (not yes or no) that will naturally create interesting sound bites for RCTV spots or programs. JM will draft questions. Action item: VS will forward the RCC member list spreadsheet including phone numbers and email addresses to Joan for update. NEXT MEETING - -The next meet is scheduled for February 7, 2011. Meeting adjourned at 8:35. Respectfully submitted, Lynne Cassinari